Data protection information for the use of the website “www.wtz.de/euk-tagung”
Thank you for visiting our website. The protection of your personal data (hereinafter: data) is very important to us. This data protection notice provides you with an overview of what data we collect and process when you visit our website and register for an IAV conference and what rights you have with regard to the processing of your data at
.
I. Who are we and how can you reach us?
We, the
IAV GmbH Ingenieurgesellschaft Auto und Verkehr
Carnotstrasse 1
10587 Berlin
are responsible for protecting your data as the controller. If you have any questions about data processing, your rights or the privacy policy, you can contact our internal data protection team (Datenschutz@iav.de) or our external Group Data Protection Officer. You can reach them by post at IAV GmbH Ingenieurgesellschaft Auto und Verkehr
Data Protection Officer
Carnotstraße 1
10587 Berlin and by e-mail at: datenschutzbeauftragter@iav.de.
II. What data is processed when you visit the registration page “www.wtz.de/euk-tagung”?
A. Log files
Description and scope of data processing:
When you visit the “eventure-online” registration page, your browser automatically transmits the following data:
- Your IP address
- Date and time of access
- Session ID
- Browser used and its version (if transmitted by the browser)
- Operating system and its version
- Screen resolution.
Purposes of data processing:
Temporary storage of the IP address by the system is necessary to enable delivery of the retrieved data to the user’s electronic device. For this purpose, the user’s IP address must remain stored for the duration of the session. Other data is stored in log files in order to ensure the functionality of the website and to be able to provide technical support to
.
Legal basis:
We store this data temporarily on the basis of legitimate interests (Art. 6 para. 1 f GDPR). Our legitimate interest lies in achieving the purposes described above.
Storage duration and control options:
The data is deleted when it is no longer required for the purposes for which it was collected. The maximum storage period is six months.
B. Own cookies
Description and scope of data processing:
When you visit our website, so-called session cookies are set by us. These are small text files that are stored on your end device. Cookies usually contain a characteristic string of characters, the so-called cookieID, with which your browser can be identified when you visit our website again. We use session cookies that enable users to log in to the website and maintain a session.
Purposes of data processing:
Both permanent cookies and session cookies are used to make our websites more user-friendly and to ensure certain functionalities.
Legal basis:
Session cookies are used to make our website more user-friendly and to ensure certain functionalities.
Storage duration and control options:
Session cookies are automatically deleted after the browser is closed. You have full control over the use of cookies and can delete cookies in your browser, completely deactivate the storage of cookies, selectively accept certain cookies and, if necessary, set your browser so that you are notified if a cookie is to be set. Please use the help functions of your browser to find out how you can change these settings. This may limit the functionality of our websites.
III What data is processed when you register for a conference via the website?
A. Data processing when registering on our website (creation of a user account)
Description and scope of data processing:
To be able to register for events via the website, you must create a user account. When you create a user account, we record your status (participant, speaker or exhibitor), your e-mail address, your chosen user name and your password. Fields marked with an asterisk are mandatory. If you do not complete these fields, you will not be able to create a user account.
Purposes of data processing:
We collect your data in order to be able to assign the user account to a specific person.
Legal basis:
The legal basis for data processing is Art. 6 para. 1 b GDPR.
Storage duration and control options:
We store your data for as long as your user account exists on our website. Your data will be deleted one year after the end of the congress.
B. Data processing when registering for an event
Description and scope of data processing:
To register for an event, you must complete the registration form. In the registration form, we collect the additional data requested there. This includes your professional contact and organizational data, such as your name, your professional telephone number, as well as the company you work for and its address details. Fields marked with an asterisk are mandatory. You cannot register for an event if these fields are not completed.
Purposes of data processing:
We collect your data for registration at WTZ / IAV conferences and the associated event organization. In addition, your data will be used anonymously for statistical purposes at IAV GmbH and WTZ gGmbH.
Legal basis:
We process your data for the implementation of pre-contractual and contractual measures that are carried out in response to your registration (Art. 6 para. 1 b GDPR). We process voluntary information on the basis of Art. 6 para. 1 f GDPR.
Storage duration and control options:
We store your data for as long as we need it for the specific processing purpose. The
congresses will be deleted after one year.
C. Data processing for payment
Description and scope of data processing:
If you decide to pay online, you will be forwarded to a payment service provider for payment. The associated IT usage data for the payment process will be processed. Your data will be transmitted in encrypted form. Your bank details are not viewed. We only receive the last four digits of your card number.
Purposes of data processing:
Data processing is carried out in order to be able to track payments received for participation fees.
Legal basis:
We process your data for the implementation of pre-contractual and contractual measures that are carried out in response to your registration (Art. 6 para. 1 b GDPR).
Storage duration and control options:
We store your data for as long as we need it for the specific processing purpose. In addition, we store certain data for the duration of statutory limitation periods (usually 3 years, in individual cases up to 30 years) and for as long as statutory retention periods (e.g. from the German Commercial Code, the German Fiscal Code) prescribe (usually a maximum of 10 years).
IV. What data is processed when you subscribe to our newsletter?
Description and scope of data processing:
If you would like to subscribe to our newsletter in order to receive information on similar conferences or conference-specific content, we require the following information: Title, first and last name, e-mail address.
Purposes of data processing:
The purpose of processing the data collected from you is your wish to subscribe to our newsletter and to receive the associated information.
Legal basis:
The legal basis for the processing of your data in connection with the registration for one of our subscription services and its implementation is your consent in accordance with Article 6 (1) a GDPR.
Storage duration and control options:
If you would like to unsubscribe from our newsletter, you can do so directly via the unsubscribe link at the end of each newsletter e-mail or you can send us an e-mail to events@iav.com
V. Who receives your data?
Jobs within IAV GmbH and WTZ gGmbH
Within IAV GmbH /WTZ gGmbH, only those departments have access to your data that need it for the purposes described, in particular the departments responsible for organizing events.
Service providers who support us
Individual service providers who support us process your data. We use service providers in particular for
- the organization of events
- Participant administration
- Provision, operation and maintenance of the website
a. As processors, our service providers are contractually obliged to comply with data protection requirements and to maintain confidentiality. The data may only be processed strictly in accordance with our instructions.
VI What rights do you have and how can you exercise them?
A. Revocation of consent
You can withdraw your consent to the processing of your data at any time with effect for the future. Please note that the revocation has no effect on the legality of the previous data processing and that it does not extend to such data processing for which there is a legal reason for permission and which may therefore be processed without your consent.
B. Further rights of data subjects
In addition, in accordance with Articles 15 to 21 and 77 of the EU General Data Protection Regulation (GDPR), you are entitled to the following data subject rights if the legal requirements are met:
Information:
You can request at any time that we provide you with information about which of your data we process and how, and that we provide you with a copy of the data we have stored about you, Art. 15 GDPR. Please note that additional copies of your stored data may be subject to a charge. Please refer to our current list of prices and services for more information.
Correction:
You can request the rectification of inaccurate data and the completion of incomplete data
, Art. 16 GDPR.
Deletion:
For the deletion of your data: Please note that data that we need for the performance and execution of contracts and for the assertion, exercise and defense of legal claims as well as data for which there are legal, regulatory or contractual retention obligations are excluded from deletion, Art. 17 GDPR.
Restriction of processing:
Under certain circumstances, you may request the restriction of processing, e.g. if you believe that your data is incorrect, if the processing is unlawful or if you have objected to the data processing. This means that your data may only be processed to a very limited extent without your consent, e.g. for the assertion, exercise
and defense of legal claims or to protect the rights of other natural and legal persons, Art. 18 GDPR.
Objection to data processing:
You have the option to object to data processing for direct marketing purposes at any time. In addition, if there are special reasons, you can object at any time to data processing that is based on a legitimate interest.
take place, Art. 21 GDPR.
Data portability:
You have the right to receive the data that you have provided to us and that we process on the basis of your consent or for the performance of a contract in a commonly used, machine-readable format and, where technically feasible, to request the direct transfer of this data to third parties, Art. 20 GDPR.
C. Contact channels
You can exercise your rights via the following contact channels: by post at: IAV GmbH Ingenieurgesellschaft Auto und Verkehr
Data Protection Officer
Carnotstraße 1
10587 Berlin and by e-mail at: datenschutzbeauftragter@iav.de
D. Right to lodge a complaint with a supervisory authority
If, for example, you believe that our data processing is unlawful or that we have not granted the rights described above to the extent necessary, you have the right to lodge a complaint with the competent data protection supervisory authority. Status: May 2020
